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TAHITIAN VILLAGE PROPERTY OWNERS’ ASSOCIATION
P.O. BOX 636, BASTROP, TEXAS 78602, (512) 321-1145
TVPOA BOARD MEETING MINUTES
The regular board meeting of the Board of Directors of the Tahitian Village Property Owners’ Association – 7:
00 P.M., Tuesday, November 15, 2011
Conference Center, Conference Drive, Bastrop, Texas 78602
TVPOA Board Members Present:
David Braley, Brent Golemon, John Creamer, Jan Schwindt & Bob Parmelee
TVPOA Board Members Absent: Brandon Hamrick
TVPOA Association Manager-Erika McDonald
PUBLIC PRESENT: Jason Fails, John McPhaul, Glenna Williamson, Debbie & Chris Cecil, Joe Schwindt, Darlene
Strayn, Bruce Wilson, Marianna Hobbs, Willie Pina, Phyllis Tadlock, Mary Jo Creamer
Meeting Called to Order: 7:03 pm by David Braley
SECRETARY’S REPORT: October 2011 minutes presented by Bob Parmelee.
Motion made by Brent Golemon to approve October 2011 minutes. Motion seconded: John Creamer. Motion
carried.
OPEN FORUM/PUBLIC COMMENT: Bruce Wilson requested that the August & September meeting minutes be
placed on the website.
Bruce Wilson inquired about deed restriction reports and requested that the Board review deed restrictions
prior to the meeting or go over them at the end of every meeting.
Bruce Wilson also reported that in the 2009 Goals that there was an issue brought up regarding the Board’s
Policies and Procedures manual. The Board reported that they had completed a P&P manual for the
employee, but had not moved forward with any P&P manual for the Directors.
Jason Phelps inquired about the lack of maintenance and construction regarding roads and that many of the
residents including himself were waiting to decide on whether to rebuild because of their roads. Brent
Golemon responded and addressed the Bond Election that was scheduled to take place and after the fire was
canceled. Golemon also addressed that the collected road fees are “just not enough”. Golemon also reported
that the County collected road taxes from Tahitian Village residents, but none of the money is “budgeted”
for Tahitian Village because of the BCWCID #2’s existence. Last year was the first local agreement with the
BCWCID #2 and Bastrop County. This decreases the Road District’s expenses, but does slow down the rate of
road construction. John Creamer also reported that the Road Committee had met the previous week and
more recommendations for road work were made. Creamer also reported that 50% of funds collected went to
road maintenance. The BCWCID #2 is also considering hiring an outside contractor to do road maintenance
which would increase the amount of road maintenance that can be completed within the year. Creamer also
reported on the status with FEMA. The TVPOA Board recommended anyone planning on rebuilding to do so
on a paved road.
Commissioner Pina reported that the County is being redistricted. His precinct would be lowering from 140
roads to 128. On his staff three have retired leaving seven workers. There is also a pay freeze and the County
may be forced to require layoffs next year.
Erika McDonald reported that there was a BCWCID #2 meeting on the upcoming Thursday at 6pm and if
anyone is interested in a specific road to attend the BCWCID #2’s Annual Road Meeting in March.
Darlene Strayn reported as a Road Committee member that if you would like the Road Committee to look at
your road to please put a work order in with the BCWCID #2 staff and it would be forwarded to the Road
Committee.
John McPhaul inquired on how many homes were lost during the fire.
Jan Schwindt reported the following information:
All listed by postal address
*1709 structures lost in Bastrop County
*1094 structures lost in Bastrop
*64% of total in Bastrop County
*282 structures in Tahitian Village
*25.8% of total in Bastrop
*16.5% of total in Bastrop County
*145 structures in Pine Forest
*13.3% of total in Bastrop
*8.5% of total in Bastrop County
*26 structures in Cedar Creek/Union Chapel
*1.5% of total in Bastrop County
*1 structure in McDade
*379 structures in Paige
*22.2% of total in Bastrop County
*209 structures in Smithville
*12.2% of total in Bastrop County
Bruce Wilson requested this information be added to the upcoming issue of the Pine Post.
Erika McDonald inquired on the rumors regarding the homeowners that lost their home during the fire and
the requirement by the County to still require the full amount of taxes to be paid. Commissioner Pina
reported that none of the entities (BISD, County, etc.) voted on a reappraisal for Bastrop County which would
have needed to be approved by October 31, 2011. Glenna Williamson stated that the State Comptroller’s
website stated that the four months should have been given back to the homeowners.
TREASURER’S REPORT: October 2011 financial reports presented by John Creamer.
Bob Parmelee inquired about the $80,000 grant previously allotted to BCWCID #2 for gate and fencing for the
PPLT area. John Creamer reported that he was in discussion with Mike Talbott regarding this.
Motion made by Brent Golemon to approve the October 2011 financial reports. Motion seconded: Jan
Schwindt. Motion carried.
NEW BUSINESS
ANNOUNCEMENT BY BOB PARMELEE: Bob Parmelee regretfully informed the Board that he would be resigning
as of the end of the current meeting. Parmelee stated that after losing his home in the Bastrop County
Complex Fire that he had purchased a new home in Austin, Texas and could not give the time that the
TVPOA and Membership deserved. The Board thanked him for the time served.
Bob Parmelee also reported that the BCTA was working aggressively to assist homeowners in getting the
County to do a reappraisal. Parmelee reported that they would be having a meeting the upcoming Friday at
1pm.
DISCUSSION AND POSSIBLE ACTION REGARDING UPCOMING BASTROP COUNTY EXPO: David Braley reported that
he had spoken with Susan Nogues. TVPOA would be speaking from 10-11:30 am. Erika McDonald, David Braley
and Victor Gonzales would be present to answer any questions.
DISCUSSION OF ANNUAL MEMBERSHIP & MAILOUT DATES: Erika McDonald recommended the following dates.
Annual meeting to be held on March 2, 2012.
Nominations to run for TVPOA/TVACC be turned into the TVPOA office by December 16, 2011.
Mailout be postdated by January 27, 2012.
Ballots must be received by February 24, 2012.
Motion made by John Creamer to approved the recommended timeline. Motion seconded: Jan Schwindt.
Motion carried.
Brandon Hamrick, Bob Parmelee and Brent Golemon’s terms are expiring.
Erika McDonald reported that Brandon Hamrick had reported that he would not be re-running prior to the
meeting.
Brent Golemon reported that he would be rerunning.
DISCUSSION AND NOMINATION OF AN ELECTION COMMITTEE: Bruce Wilson, Jan Schwindt and Mary Jo Creamer
all expressed interest.
Motion made by John Creamer to nominate Bruce Wilson, Jan Schwindt and Mary Jo Creamer to be the
Election Committee for the 2012 Annual Membership Meeting. Motion seconded: Brent Golemon. Motion
carried.
DISCUSSION AND NOMINATION OF A BUDGET COMMITTEE: Bruce Wilson expressed interest. Bob Parmelee
suggested inquiring if Gary Williamson would be interested in serving on the Budget Committee.
Motion made by John Creamer that he and Brent Golemon would serve with Bruce Wilson and Gary
Williamson on Budget Committee. Motion seconded: Brent Golemon. Motion carried.
DISCUSSION AND PROPOSED BYLAW RECOMMENDED CHANGES REGARDING BALLOT INSTRUCTIONS: Brent
Golemon reviewed the proposed changes for the Bylaws regarding the Ballot Instructions section at the
upcoming Annual Meeting.
Bruce Wilson requested that the information be distributed on the website and through TVNNN.
Motion made by Brent Golemon to approve the suggested ballot for 2012. Motion seconded: John Creamer.
Motion carried.
DISCUSSION AND POSSIBLE ACTION REGARDING DECEMBER 2011 MEETING: Erika McDonald inquired about
changing the December TVPOA meeting date as it is very close to the holidays.
The Board rescheduled the December 2011 meeting to December 17, 2011 @ 9am.
ASSOCIATION MANAGER: PERFORMANCE EVALUATION: Erika McDonald that a copy of a blank evaluation would
be sent to all Board members by email. Board agreed to each send completed evaluation to Brent Golemon
by December 1, 2011 so that they could be collated and he will report back at the next TVPOA meeting.
Bob Parmelee separately inquired about unfinished bids that someone would need to see if can be fulfilled
regarding bed and entrance area for TV. Parmelee also inquired about rock that was left. John Creamer
reported that he would speak with Jason Murry, BCWCID #2 Operations Manager.
Bruce Wilson reminded the Board that they needed to give a 14 day notice to the membership regarding the
vacancy on the TVPOA Board.
Motion made by John Creamer to adjourn. Motion seconded: Brent Golemon. Motion carried.
Board adjourned at 8:22 pm.
____________________________________
Erika McDonald – Association Manager
P.O. BOX 636, BASTROP, TEXAS 78602, (512) 321-1145
TVPOA BOARD MEETING MINUTES
The regular board meeting of the Board of Directors of the Tahitian Village Property Owners’ Association – 7:
00 P.M., Tuesday, November 15, 2011
Conference Center, Conference Drive, Bastrop, Texas 78602
TVPOA Board Members Present:
David Braley, Brent Golemon, John Creamer, Jan Schwindt & Bob Parmelee
TVPOA Board Members Absent: Brandon Hamrick
TVPOA Association Manager-Erika McDonald
PUBLIC PRESENT: Jason Fails, John McPhaul, Glenna Williamson, Debbie & Chris Cecil, Joe Schwindt, Darlene
Strayn, Bruce Wilson, Marianna Hobbs, Willie Pina, Phyllis Tadlock, Mary Jo Creamer
Meeting Called to Order: 7:03 pm by David Braley
SECRETARY’S REPORT: October 2011 minutes presented by Bob Parmelee.
Motion made by Brent Golemon to approve October 2011 minutes. Motion seconded: John Creamer. Motion
carried.
OPEN FORUM/PUBLIC COMMENT: Bruce Wilson requested that the August & September meeting minutes be
placed on the website.
Bruce Wilson inquired about deed restriction reports and requested that the Board review deed restrictions
prior to the meeting or go over them at the end of every meeting.
Bruce Wilson also reported that in the 2009 Goals that there was an issue brought up regarding the Board’s
Policies and Procedures manual. The Board reported that they had completed a P&P manual for the
employee, but had not moved forward with any P&P manual for the Directors.
Jason Phelps inquired about the lack of maintenance and construction regarding roads and that many of the
residents including himself were waiting to decide on whether to rebuild because of their roads. Brent
Golemon responded and addressed the Bond Election that was scheduled to take place and after the fire was
canceled. Golemon also addressed that the collected road fees are “just not enough”. Golemon also reported
that the County collected road taxes from Tahitian Village residents, but none of the money is “budgeted”
for Tahitian Village because of the BCWCID #2’s existence. Last year was the first local agreement with the
BCWCID #2 and Bastrop County. This decreases the Road District’s expenses, but does slow down the rate of
road construction. John Creamer also reported that the Road Committee had met the previous week and
more recommendations for road work were made. Creamer also reported that 50% of funds collected went to
road maintenance. The BCWCID #2 is also considering hiring an outside contractor to do road maintenance
which would increase the amount of road maintenance that can be completed within the year. Creamer also
reported on the status with FEMA. The TVPOA Board recommended anyone planning on rebuilding to do so
on a paved road.
Commissioner Pina reported that the County is being redistricted. His precinct would be lowering from 140
roads to 128. On his staff three have retired leaving seven workers. There is also a pay freeze and the County
may be forced to require layoffs next year.
Erika McDonald reported that there was a BCWCID #2 meeting on the upcoming Thursday at 6pm and if
anyone is interested in a specific road to attend the BCWCID #2’s Annual Road Meeting in March.
Darlene Strayn reported as a Road Committee member that if you would like the Road Committee to look at
your road to please put a work order in with the BCWCID #2 staff and it would be forwarded to the Road
Committee.
John McPhaul inquired on how many homes were lost during the fire.
Jan Schwindt reported the following information:
All listed by postal address
*1709 structures lost in Bastrop County
*1094 structures lost in Bastrop
*64% of total in Bastrop County
*282 structures in Tahitian Village
*25.8% of total in Bastrop
*16.5% of total in Bastrop County
*145 structures in Pine Forest
*13.3% of total in Bastrop
*8.5% of total in Bastrop County
*26 structures in Cedar Creek/Union Chapel
*1.5% of total in Bastrop County
*1 structure in McDade
*379 structures in Paige
*22.2% of total in Bastrop County
*209 structures in Smithville
*12.2% of total in Bastrop County
Bruce Wilson requested this information be added to the upcoming issue of the Pine Post.
Erika McDonald inquired on the rumors regarding the homeowners that lost their home during the fire and
the requirement by the County to still require the full amount of taxes to be paid. Commissioner Pina
reported that none of the entities (BISD, County, etc.) voted on a reappraisal for Bastrop County which would
have needed to be approved by October 31, 2011. Glenna Williamson stated that the State Comptroller’s
website stated that the four months should have been given back to the homeowners.
TREASURER’S REPORT: October 2011 financial reports presented by John Creamer.
Bob Parmelee inquired about the $80,000 grant previously allotted to BCWCID #2 for gate and fencing for the
PPLT area. John Creamer reported that he was in discussion with Mike Talbott regarding this.
Motion made by Brent Golemon to approve the October 2011 financial reports. Motion seconded: Jan
Schwindt. Motion carried.
NEW BUSINESS
ANNOUNCEMENT BY BOB PARMELEE: Bob Parmelee regretfully informed the Board that he would be resigning
as of the end of the current meeting. Parmelee stated that after losing his home in the Bastrop County
Complex Fire that he had purchased a new home in Austin, Texas and could not give the time that the
TVPOA and Membership deserved. The Board thanked him for the time served.
Bob Parmelee also reported that the BCTA was working aggressively to assist homeowners in getting the
County to do a reappraisal. Parmelee reported that they would be having a meeting the upcoming Friday at
1pm.
DISCUSSION AND POSSIBLE ACTION REGARDING UPCOMING BASTROP COUNTY EXPO: David Braley reported that
he had spoken with Susan Nogues. TVPOA would be speaking from 10-11:30 am. Erika McDonald, David Braley
and Victor Gonzales would be present to answer any questions.
DISCUSSION OF ANNUAL MEMBERSHIP & MAILOUT DATES: Erika McDonald recommended the following dates.
Annual meeting to be held on March 2, 2012.
Nominations to run for TVPOA/TVACC be turned into the TVPOA office by December 16, 2011.
Mailout be postdated by January 27, 2012.
Ballots must be received by February 24, 2012.
Motion made by John Creamer to approved the recommended timeline. Motion seconded: Jan Schwindt.
Motion carried.
Brandon Hamrick, Bob Parmelee and Brent Golemon’s terms are expiring.
Erika McDonald reported that Brandon Hamrick had reported that he would not be re-running prior to the
meeting.
Brent Golemon reported that he would be rerunning.
DISCUSSION AND NOMINATION OF AN ELECTION COMMITTEE: Bruce Wilson, Jan Schwindt and Mary Jo Creamer
all expressed interest.
Motion made by John Creamer to nominate Bruce Wilson, Jan Schwindt and Mary Jo Creamer to be the
Election Committee for the 2012 Annual Membership Meeting. Motion seconded: Brent Golemon. Motion
carried.
DISCUSSION AND NOMINATION OF A BUDGET COMMITTEE: Bruce Wilson expressed interest. Bob Parmelee
suggested inquiring if Gary Williamson would be interested in serving on the Budget Committee.
Motion made by John Creamer that he and Brent Golemon would serve with Bruce Wilson and Gary
Williamson on Budget Committee. Motion seconded: Brent Golemon. Motion carried.
DISCUSSION AND PROPOSED BYLAW RECOMMENDED CHANGES REGARDING BALLOT INSTRUCTIONS: Brent
Golemon reviewed the proposed changes for the Bylaws regarding the Ballot Instructions section at the
upcoming Annual Meeting.
Bruce Wilson requested that the information be distributed on the website and through TVNNN.
Motion made by Brent Golemon to approve the suggested ballot for 2012. Motion seconded: John Creamer.
Motion carried.
DISCUSSION AND POSSIBLE ACTION REGARDING DECEMBER 2011 MEETING: Erika McDonald inquired about
changing the December TVPOA meeting date as it is very close to the holidays.
The Board rescheduled the December 2011 meeting to December 17, 2011 @ 9am.
ASSOCIATION MANAGER: PERFORMANCE EVALUATION: Erika McDonald that a copy of a blank evaluation would
be sent to all Board members by email. Board agreed to each send completed evaluation to Brent Golemon
by December 1, 2011 so that they could be collated and he will report back at the next TVPOA meeting.
Bob Parmelee separately inquired about unfinished bids that someone would need to see if can be fulfilled
regarding bed and entrance area for TV. Parmelee also inquired about rock that was left. John Creamer
reported that he would speak with Jason Murry, BCWCID #2 Operations Manager.
Bruce Wilson reminded the Board that they needed to give a 14 day notice to the membership regarding the
vacancy on the TVPOA Board.
Motion made by John Creamer to adjourn. Motion seconded: Brent Golemon. Motion carried.
Board adjourned at 8:22 pm.
____________________________________
Erika McDonald – Association Manager
| NOVEMBER 2011 WORD DOCUMENT |
| PRIOR MEETING MINUTES |
| AVAILABLE IN WORD.DOC FORMAT |
 |  |  |  |  |  |
| Tahitian Village is a deed restricted, architecturally controlled subdivision with more than 7,000 lots. Tahitian Village, 2009. All Rights Reserved. WEB DESIGN by: morzartoriginals.com |